Introduction

The Department of Conservation (DOC) is a New Zealand government agency charged with conserving the country’s natural and historic heritage. Recently, DOC Rotorua underwent an office relocation project, partnering with Crown FIL Workspace Services (CFIL) to move to a new building. This case study outlines the successful relocation process, highlighting key aspects such as planning, execution, and outcomes.

Project Overview:

Project Name: DOC Rotorua Site Relocation

Client: Department of Conservation (DOC)

Scope: Relocation of DOC’s office to a new building

DOC Rotorua’s existing office space no longer met their needs, prompting the decision to relocate. The new building, co-leased with the Ministry for Primary Industries (MPI), offered improved facilities and long-term lease agreements.

CFIL collaborated with DOC to understand requirements, timelines, and expectations.

Detailed planning included IT disconnect and reconnect services, workstation dismantling and rebuilding, furniture relocation, and file transfers.

CFIL Project Leads: James and EJ.

CFIL moved 50 DOC staff members, along with over 300 boxes of office items. Workstations were carefully disassembled, transported, and reassembled in the new space. Furniture relocation included desks, chairs, and mobile storage units.

Sensitive files were securely transferred using cages.

CFIL ensured a seamless transition of IT services.

Computers, phones, and network connections were disconnected at the old site and reconnected at the new location. Testing was conducted to verify functionality.

Solution: Detailed planning and coordination allowed for a smooth transition.

Outcome: Minimal disruption to DOC’s daily operations during the relocation.

The DOC Site Relocation project was completed on time and within budget. Collaboration between DOC, and CFIL teams from Auckland and Wellington contributed to the project’s success.

Staff members adjusted seamlessly to the new environment, enhancing productivity.

The successful relocation of DOC’s office demonstrates the importance of thorough planning, effective communication, and collaboration among stakeholders. CFIL’s expertise in managing complex relocations ensured a smooth transition, allowing DOC to continue its vital work in conserving New Zealand’s natural and historic heritage.